Whatever your version of church government, you must have something like a PCC or a group of elders who lead the church.
I wonder what they talk about? When it comes to youth and children issues, is the conversation restricted to key appointments and finance?
Sadly, that can often be the case, so my plea would be that youth and children should be a regular item on the agenda in the church government meeting. I suspect there are different groups being led by people throughout the age ranges. A simple report (preferably with a one-page handout) gives the leadership a chance to hear about the various groups and how they are progressing. It is to be hoped that such reports are given in a spirit of support so that the leader can convey the good things but also the pressures of the group in question.